Document Control Support Services Officer @ Western Development Company Limited (WDCL)

Administration
Rivers
January 29, 2025
Contract
Application deadline closed.

Job Description

Jobs in Rivers, Nigeria.

Roles and Responsibilities

The IM/Document Controller is primarily responsible for verifying and validating the completeness and adequacy of documentation necessary for safe work execution on-site. Additionally, the role involves managing the sorting, retrieval, and tracking of both electronic and physical documents produced by technical teams, projects, or departments, ensuring they are handled in a timely, accurate, and efficient manner. These documents may be sensitive or confidential and must be stored securely and in compliance with SCiN’s guidelines.

The candidate should demonstrate at least a basic understanding of the role and responsibilities. The IM/Document Controller’s duties include:

  • Manage and monitor the flow and storage of documents within the system.
  • Ensure all facility documents are up-to-date and approved, and review expired or outdated documents promptly.
  • Maintain an updated access control register and loan register, ensuring loaned records/materials are returned to the document control center.
  • Implement and enforce document management policies, standards, and procedures.
  • Safeguard the physical integrity of records and ensure information security during operations.
  • Oversee the handover of documents after project commissioning, ensuring traceable distribution, filing, and archiving of documents from contractors and vendors.
  • Verify that necessary isolation, hazard controls, and valid documentation are in place during work execution.
  • Ensure compliance with the IM manual and guidelines, aligned with AMS processes.
  • Conduct audits and assessments to evaluate and improve the IM system, performing periodic checks on critical facility documentation.
  • Ensure the proper deployment of IM tools and processes.
  • Ensure the team is aware of and follows IM processes, standards, and guidelines.
  • Manage the general administration office of the FLB.
  • Oversee flight bookings and liaise with Air Operations for optimization.
  • Handle FLB accommodation allocations and optimize them as necessary.

Work Cycle:

  • The role is based at a land-based site (Soku Gas Plant & Flow Station), accessible by air.
  • Based in Port Harcourt, with possible courses and assignments in Shell IA PHC or other locations as required.
  • The work schedule is 12-hour shifts (7 am to 7 pm) on a 21-day rotation, with a 3-week on, 3-week off pattern.
  • The successful candidate will coordinate their absence with their contractor for suitable cover.
  • Extended hours may be required as needed.

Requirements:

  • Candidates should have at least a higher qualification (HND/Bachelor’s) in any discipline.
  • A minimum of 5 years of experience in Document Control, Information Management, Administration, Record Keeping, or a related field.
  • Age: Not specified.
  • Gender: Both male and female candidates are encouraged to apply.

Desirable Skills:

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong typing and editing skills.
  • Basic computer operation skills.
  • Experience in the oil and gas industry is an advantage.
  • Familiarity with SharePoint, Assai, and EDW software is a plus.
  • Knowledge of electronic Document Management Systems (DMS) is advantageous.
  • Understanding of logistics planning, allocation, and scheduling is beneficial.

Soft Skills:

  • Strong multitasking abilities, with the capacity to take on stand-in roles when necessary.
  • Excellent communication and organizational skills.
  • Flexibility and adaptability in a fast-paced environment.
  • Strong problem-solving and analytical skills.
  • Ability to work under tight deadlines and pressure.
  • A good team player who can build and maintain positive working relationships with colleagues and customers.

Source: From Company Career Portal/Other Job Boards.