Job Description
Description
- Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
- Coordinate maintenance of all appliances
- Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
- Procurement of office items especially admin and cleaning tools at the best prices
- Ensure the safety and security of facility before closing for the day
- Ensure the office is opened early in the morning and all facilities are operating as expected
- Inspect the buildings’ structures to determine the need for repairs or renovation
- Control activities like parking space allocation, waste disposal, and building security
- Allocate office space according to needs
- Maintain the office and ensure that the office is clean at all times
- Organization of company facilities and errands
- Supervise cleaning activities
- Ensure that security men are at all times functioning at their duty posts
- Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
- Advising business on increasing energy efficiency and cost-effectiveness
- Draft reports and making written recommendations
- Planning and forecasting future needs or repairs
- Agree and oversee contracts with providers of service(s)
- Review utilities consumption and strive to minimize costs.
- Keep financial and non-financial records
- Create and manage a facility budget (including costs for repairs and procurement)
- Ordering of office supplies
- Handle insurance plans and service contracts
- Procurement of office items especially admin and cleaning tools at best prices
Requirements
- A degree in related fields, a minimum of a HND
- Proven experience working in a similar role and knowledge in an administrative or operational role
- Demonstrated high computer literacy: particularly with programs in Microsoft Office
- 4 years and above work experience
- Ability to develop and maintain good working relationships
- Ability to manage complex workload
- Technical knowledge of building services
- Problem-solving and multi-tasking skills
- Reasonable degree of Computer literacy
- Detail-oriented and organized
- Teamwork
- An ability to prioritize, plan, and organize work in a busy environment
- Commercial awareness
- Record/bookkeeping skills
- Interpersonal and communication (verbal and written) skills
Benefits
- Competitive pay & benefits
- Premium Health insurance cover
- Consistent Learning and Development
