Personal Assistant to the General Manager @ Coca-Cola Hellenic Bottling Company

Job Description

Jobs in Lagos, Nigeria.

About the Role

The Personal Assistant to the Country General Manager (CGM) will provide comprehensive tactical, operational, and administrative support to the CGM’s office. The role will involve monitoring and reporting on strategic projects while ensuring the smooth operation of the CGM’s office. The individual may also take on the responsibilities of a secretary or project manager for specific initiatives.

Key Responsibilities

• Manage the CGM’s calendar, organize essential meetings, and oversee business engagements.
• Handle logistics and event planning for both on-site and off-site leadership events.
• Efficiently manage internal and external meetings, prioritizing requests and making sound decisions to handle conflicting priorities. This includes coordinating with internal leaders to align on meeting schedules and travel arrangements.
• Organize leadership meetings by gathering input for the agenda, creating the agenda, recording discussions, and distributing action plans.
• Prepare materials for internal and external meetings, tracking actions from engagements and providing proactive updates to the CGM.
• Conduct basic research, data analysis, and synthesis to support decision-making when needed.
• Assist with drafting documents, responding to data requests (reports, analysis, presentations), and managing GM OPEX Control.
• Monitor the office budget periodically, identifying opportunities for improvement as approved by the GM.
• Manage expense reporting, ensuring timely submissions.
• Maintain confidentiality when handling sensitive information.
• Coordinate office supplies and ensure all meeting rooms are well-stocked at the Head office.
• Undertake logistics and special projects as directed by the GM.
• Plan and manage travel arrangements in compliance with company policies, providing travel details, documentation, and real-time assistance during travel.
• Oversee the performance management system (BPMS), including execution, tracking, evaluation, and improvements, in line with internal performance management processes and stakeholder satisfaction.
• Build and maintain positive working relationships with internal and external stakeholders, establishing professional networks and collaborating with colleagues in similar roles across the organization and with Brand partners.
• Ensure smooth coordination of all administrative tasks.

Requirements

Is This You?

• Bachelor’s Degree.
• At least 3 years of experience as an administrative/executive assistant or in a similar role supporting senior-level executives or board members.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
• Highly proficient in Microsoft Office applications.
• Experience in project administration.
• Basic understanding of the business value chain.
• Strong stakeholder management skills.
• Ability to think cross-functionally and align different teams.
• High sense of ownership, accountability, and discretion.
• Excellent communication and analytical skills.
• Strong interpersonal skills with the ability to build relationships at all organizational levels.
• Exceptional personal effectiveness, time management, and organizational skills, with a keen attention to detail.
• Flexible and adaptable, able to learn quickly.
• Strong problem-solving and analysis skills, with basic research and data analysis capabilities.

Source: From Company Career Portal/Other Job Boards.